Delivering Quality WebCasts using #Lync


This is my summary of the Lync and Learn Session over the Web Meeting functionality of Lync 2010 ( by Brett Hill.

How to create a Meeting

Every Meeting in Lync has a unique Magic URL. You can initiate a new WebMeeting and get such a URL via

  • Lync 2010: Meet Now
  • Outlook – Calendar: New Online Meeting
  • Web: Lync Online Scheduler

!Be Aware, Lync Meetings have no Login or Authorization facility. You cannot control who enters a meeting. There is an option to place people in the Lobby and then give them admission to enter.

Meeting Configuration

  • Who is placed in the Lobby or admitted directly?
  • Who is the presenter?
  • Privileges? (who can view privately, who can make annotations)

Meeting Clients

When someone clicks on a Magic URL,

  • First – Lync 2010 is launched
  • else – Lync 2010 Attendee is launched
  • else – Lync Web App is presented + option to install Attendee (requires Silverlight, does not support audio, you need a conference bridge)

Functionality of Lync 2010 Meetings:

  • share Presentation within Lync
  • share Monitor
  • share Application
  • share Whiteboard
  • share (live) Poll, with live results
  • use annotation features to let users focus on parts of the presentation (write on screen, draw lines, mouse pointer)
  • paste image form clipboard
  • give control
  • presenter can mute people
  • live chat (use it to: paste urls, paste dial in information, starting time information, !get help because can be too much to talk and answer questions)
  • recording
  • add attachments

Tips & Tricks

  • Have a plan for audio and video (your own, of the audience)
  • Use a proper Microphone (Bing: Podcast Microphone)
  • Spend time setting up the environment (digital, physical – your room)
  • Rehearse task switching (between applications)
  • Control your environment
  • Bandwidth check – Lync Connectivity Testing System:
  • Make it interactive
  • Have Fun!

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